Event Coordinator

17 Сентября

Партнерские Вакансии

Компания "Westminster International University in Tashkent"

IMPORTANT!: We accept applications ONLY via WIUT official website (About us/Careers at WIUT). We do NOT review your application on hh.uz or any other website. Please, make sure that the online form is filled out fully and appropriately.

Department: Operations

Reports to: Head of Operations

Duty station: Tashkent, Uzbekistan

PURPOSE: The Event Coordinator will support all events organised by the Westminster International University in Tashkent on its campus, including the events scheduled by the University's administration, its Schools, Centres of Excellence and the Students' Union. Planning and implementation responsibilities may range from full scale implementation of events to more tactical activities. The Event Coordinator may also have to provide assistance for events organised by the University outside its campus.

PRINCIPAL RESPONSIBILITIES:

• To prepare and manage event logistics including but not limited to: venue setup, participants’ access to venue, AV/IT requirements, video and photo shooting requirements, catering, report submission and follow up for management's approval, transportation of participants and any other needs related to an event and agreed with the organisers;
• To liaise with necessary external vendors and service providers to provide their services as agreed with organisers of each event;
• To manage and support all event-related tasks on the day of the event including but not limited to: preparation of venue including seating, AV/IT and materials for distribution, greeting of participants, coordination with external vendors and service providers such as caterers;
• To manage the University's event calendar so that all events are recorded on time and relevant information is provided to all University's audiences;
• To monitor the Event Requisition forms submitted and support the departments in planning and implementing their events;
• To be responsible for post event follow up including event data analysis and summary report;
• To support the Budgeting process regarding the events taking place on campus;
• To carry out other duties as required in consultation with the Head of Marketing and Communications.

Qualifications

• First degree preferrably in the area of Marketing/Management
• Competent in English, Russian and Uzbek
• Project management skills as acquired by previous work experience
• Ability to think critically and creatively

Experience

• Evidence of prior work experience in managing events especially large scale ones
• Evidence working effectively within teams

Aptitudes, Abilities, Skills and Personal Qualities

• Excellent communication skills
• Presentation skills
• Professional ICT skills, especially in MS Excel and Powerpoint
• Good organisational skills
• A strong sense of corporate commitment to the mission and objectives of the University.

Note: This job description does not form part of your contract but is provided for main guidance. The precise duties and responsibilities of any job may be expected to change over time.