Admin Associate Manager

Компания "ACWA POWER TECHNICAL AND FINANCIAL SERVICES"

• Office & Facilities Management

• Oversee day-to-day corporate office operations and facilities services.
• Ensure office infrastructure, safety, security, and maintenance standards are maintained.
• Manage space allocation, asset tracking, and office optimization initiatives.
• Supervise reception, housekeeping, drivers, and outsourced service providers.

• Visa & Immigration Control

• Oversee and control visa processing activities for expatriate employees and visitors.
• Coordinate with PROs, government authorities, and external agencies for work permits, residency permits, business visas, and renewals.
• Maintain accurate records of visa status, expiry dates, and compliance documentation.
• Ensure timely renewals and prevent overstay or regulatory violations.
• Provide guidance to employees and management on immigration procedures and requirements.
• Support onboarding and mobilization of expatriate staff in coordination with HR and project teams.
• Ensure full compliance with local labor and immigration laws.

• Vendor & Contract Management

• Manage contracts and performance of facility management and visa service providers.
• Monitor vendor SLAs and ensure quality and cost efficiency.
• Coordinate procurement of office supplies and services in line with corporate policies.
• Identify cost optimization opportunities.

• Budget & Cost Control

• Prepare and manage the administration budget including facilities and visa-related costs.
• Track expenses and ensure adherence to approved budgets.
• Support cost forecasting and reporting.

• Compliance & Governance

• Ensure compliance with corporate policies and local regulatory requirements.
• Maintain proper documentation for audits and internal controls.

•  Bachelor’s degree in Business Administration, Management, or related field.
•  5–8 years of experience in corporate administration, facilities management, or office management.
•  Experience in a multinational or corporate environment preferred.
•  Knowledge of budgeting, vendor management, and procurement processes.
•  Familiarity with ERP systems (e.g., SAP, SuccessFactors) is an advantage.
• Facilities and office operations management
• Vendor and contract management
• Budget planning and cost control
• Policy implementation and compliance
• Administrative process optimization

• Competitive salary package
• Opportunity to work on a large-scale project
• Professional and supportive work environment

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