Administrative Specialist in project "Good Governance Program"

Компания "Deutsche Gesellschaft fuer Internationale Zusammenarbeit GIZ"

GIZ project Good Governance Program has opened a vacancy of Administrative Specialist with financial tasks.

Main responsibilities - to implement project's administrative activities and support Finance Manager with financial tasks in compliance with corporate policites.

Description of tasks:
Administrative tasks:
-Keeping project inventory list;
-Travel and accommodation arrangements including travel request and claims in the scope of project activities (preparation documents for application for business trips of project staff, booking hotels, procurement air/train tickets, calculation of reimbursement of the travel expenses and etc.);
-Organizing logistics for project activities (reservation conference halls, equipment required for the conference, organization catering, registration participants of the event, provide all required materials for the event according to the request of project staff, organization transfer);
-Ensure good communication flow between technical and administrative staff in the project as well as with other projects and country office;
-Process and be responsible for corporate filing system. Knowledge of Document Management System is an asset.

Financial tasks:
-Preparation of service contracts via project according to corporate regulations (support project technical staff in preparation of ToR, calculation, publication tender, collection of commercial offers and support in providing financial assessment of offers, preparation of all requested documents for signature of contracts) and support country office in collection of all requested documents for preparation service contract for project;
-Procurement of goods and services according to corporate regulation (preparation and checking specifications, publication for tender, collection commercial offers, preparation contract and preparation invoices for payments);
-Bookkeeping of bank and bank card, invoice processing;
-With support of Finance Manager track and monitory implementation of grand agreements.

Requirements:

-University degree in business administration, finance or another related field;
-At least 3 years of professional experience in a comparable position; professional experience with an international development organization is an asset;
-Fluency in spoken and written Russian and English languages;
-Customer and service-oriented attitude;
-Very good management and organizational skills;
-Ability to work in team and independently without compromising the quality of outputs;
-Excellent working knowledge of relevant ITC technologies (internet, email, MS programs).

Candidates meetings the requirements are highly appreciated to submit CV and Motivation letter via hh.uz or submit to the GIZ office: 7a, Chimkentskaya street, Mirabad district, Tashkent, in sealed envelope no later than October 31, 2024.
In the subject line please refer to Vacancy Reference Code: Administrative Specialist to project "Good Governance Program".

Only those who meet the indicated requirements will be invited to the interview.

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